It is no doubt a well-known fact that implementing a company-wide change mainly with large teams can be a monumental task which must be approached with thought and method. It is also noted in forward-thinking companies that they also showcase resistance to change. Getting your team to use the new management software can be a tricky and challenging process because you are asking them to adapt to new changes. But there are some strategies which one can use to turn the technical sceptics into keen users of it. So below are the five ways on how one can implement the management software.
The first step in the adoption of the software involves the management teams. If the senior and the middle managers are early adopters, it is likely that they will become change ambassadors. It will be effective if the ambassadors are non-IT professionals who can demonstrate the software benefits in the non-technical jargon. To facilitate buy-in, the managers should be involved in the software selection process, and they should also ensure that the existing workflows can be modified so that it fits the new system.
It might be a factor that the current software or structure wastes time which requires the employees to gather the information across various tools and channels. You can explain that the new project management software will recover the lost time and will also prevent tasks from slipping between the gaps. You can also demonstrate that the new software will help your team to work smarter but not harder. The company can also tout that the efficiency can prompt more massive performance-based bonuses.
Once there is a move on to the training stage, the focus should be on visually demonstrating the software’s ease of using and the associated benefits. When the company takes the team members for the initial training, there should be a clear idea as to how the company will correctly use the tools. One can establish the company’s workflows and handle the cases with the management input.
Even though many staff members have received the training, those who are less technically adept might find it daunting to tackle the new software. To work on this, the company can start on the team members by giving them small tasks within the software like creating a profile or participating in the conversations.
It is common for issues to arise during the implementation stage where you would want your team to let you know about it. One can run the internal staff survey every month to capture the suggestions and create a positive feedback loop.
